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Commerce · February 18, 2026

ApprovalPro

Approval workflows for Xero & QuickBooks — finally.

ApprovalPro launched on February 18, 2026 with 3 votes, #3,486 of 16,627 launches that month and more than 50% of that year's launches.

What it does

Stop chasing approvals over email. ApprovalPro adds multi-level approval workflows for Purchase Orders, Bills, and Purchase Requests — directly integrated with Xero and QuickBooks.

ApprovalPro adds multi-level approval workflows to Xero and QuickBooks. Review, approve, or reject Purchase Orders, Bills, and Purchase Requests before they hit your books. Free plan available.

Xero and QuickBooks don't have built-in approval workflows. ApprovalPro adds the missing layer — review, approve, or reject Purchase Orders , Bills , and Purchase Requests before they hit your books. Teams submit spend requests before anything is created in Xero or QuickBooks. Route to the right approvers by amount, department, or category. Vendor bills from Xero or QuickBooks go through approval before payment. Match against POs and ensure nothing is paid without sign-off. Review and approve Purchase Orders before they are sent to vendors or posted in your accounting system. Connect your accounting software. Set up approval rules. Done. Link your Xero or QuickBooks account in one…from approvalpro.ai

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